5 tips to simplify your business travel

Traveling for business?   Here are five tips to help you simplify your business travel to ensure you have a productive and enjoyable experience.

business travel 

1. Upgrade, upgrade, upgrade

Some people say, ‘seek and ye shall find’. Others say, ‘ask and ye shall upgrade’.

  • Upgrade your hire car. Always book the cheapest car and enquire about an upgrade when you pick it up. The worst they can do is say no.
  • Upgrade you hotel room. Your hotel concierge will often be willing to upgrade your room if you ask very politely and they’re not too busy. It builds customer loyalty and doesn’t cost them anything if the room is free.
  • Upgrade you seat. Use your points to upgrade or ask at check-in if there’s a seat available.

2. Don’t race the clock

You’re travelling. That probably means you’ll have a lot of time in taxis, lines and planes. Use the time wisely and don’t rush.

  • Check in on your phone. Do we really need to print everything? Check in on your phone or device and download your electronic boarding pass.
  • Don’t rush. Leave enough time for your connections and use any waiting time to prepare for your business meetings. Or just relax and chill out.
  • Accept you’ll have to wait. Step into the flow and enjoy your trip. Stock up on books, films, podcasts, music and magazines, or dust off that memoir you’re writing.

3. Your first tasks on arrival

There are a few things you need to do when you arrive.

  • Get cash. If you’re overseas, use an ATM with your credit card to get a competitive exchange rate. According to Choice, you can often get the best exchange rate when you use your credit card.
  • Check in at your hotel. If possible, check in at your hotel and freshen up before you get down to business.
  • Get your phone sorted. When you’re travelling overseas, the cheapest option is often to get a local SIM card. However, if you want to use your own phone number, ensure your phone is set up for global roaming. An international SIM card is also an option – buy it before you leave.

4. Check in with home base

Travelling can be taxing, so it’s always nice to touch base regularly with your family, friends and colleagues.

  • Share your itinerary. Make sure you’re safe. Tell your colleagues and family what you’re doing.
  • Share your contacts. Ensure you keep everyone in the loop, in case there’s an emergency and they need to contact each other.
  • Touch base with family and work via Skype and other internet based calling, its much cheaper than calling

5. Inject some fun into your business trip

Business trips don’t have to be all about work. Before you leave, look for restaurants, cafes, shows or other entertainment you’d love to check out.

  • Plan some fun. If you have time, make dinner or coffee plans, or book tickets to a show.
  • Ask hotel concierges to make your dining reservations. Email ahead of your trip and ask your hotel concierge to make your reservations. They often have more clout with restaurants and can ensure you get priority treatment.
  • Relax into an airport lounge. If you’re a frequent traveller, it may be worth paying up for an airport lounge membership. Or if you’re not, the one-off entrance fee is well worth it to have a comfortable place to relax, kick back, have a nap and grab a bite to eat.

Check in with Business Velocity.


Date: 11 November 2015
Category: Business

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